Visma Skatt & Bokslut Pro
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FAQ |
Getting started with Skatt & Bokslut
Popcorn, anyone?
Let our support expert Adis introduce you to the program.
Things to consider before you start
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We recommend you not to do any profit disposition before you start to work in the program. |
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The debited preliminary tax should be bookkept on account 2518. |
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Tax allocation reserves must be bookkept on accounts in the range 2120-2129. Make sure those accounts are the same between different periods/years. |
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Employer's contribution should be bookkept against a debt account, i.e. 2731 and a cost account, i.e. 7510. |
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Manage your fixed assets register in Visma eEkonomi. This will make the reconciliation much easier. |
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Exported closing entries to Visma eEkonomi, can be saved in a separate journal serie. You do this setting in Visma eEkonomi, under Settings - Company settings - Accounting settings - Journal series - Closing entries. |
For accounting offices, start in Visma Advisor
If you're working in an accounting office with Visma Advisor, we recommend that you have the following set up before you start.
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Visma Skatt & Bokslut Pro is activated for the client. |
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All co-workers that should be involved should be added. |
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Add the checklists and checkpoints that you want to have active and that should be updated automatically when working with the customer.
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Make sure that the correct company type is selected and that its Registration date is correct. |
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Make sure that the correct financial year is selected in Visma Advisor |
Be smart with periodic reconciliations!
We recommend you to always activate Period closing to enable periodic reconciliations. With such, you gain lots of time when it's time for year-end closing. You'll also be able to give timely advices to your clients and will discover errors or mistakes earlier. A smart way to distribute your workload over the whole year and at the same time increase the quality.
Reconcile accounts
In Visma Skatt & Bokslut Pro, a natural starting point is the reconciliation under Period closing/Year end closing - Reconciliation BS or Analysis IS. A reconciliation involves comparing the bookkept value of each account against statements from other sources, such as a bank statement, where the same transactions have been recorded.
Quality WILL make you more efficient- we promise!
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Use the checklists! This will make it a lot easier to create and edit your slide shows. If you are a bureau, you can use templates and save a set of checklists as a template to be used for multiple clients, saving a significant amount of time as you won't have to set up the checklists individually for each of your clients.
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Use the built-in, automated checks to look for deviations. They will be run automatically and warn as soon as something falls out of the ordinary - not necessarily wrong, but not normal.
The reconciliation process will be more secure and save you lots of time. Use them as they are out of the box, adapt them or create your own. As a bureau, you can also here save controls as templates and apply them on multiple clients. -
Make sure to keep all accounts reconciled, with appendices.
Start by reconciling the accounts in the balance sheet so that the balance in the bookkeeping is correct. By using Visma eEkonomi, you'll get lots of help with automatic reconciliation and documentation. You use reconciliation appendices where necessary and facilitate your work. You can also of course also use your own, external appendices that you create easily by dragging and dropping them on the account or account group. This is useful when you have external sources for transactions, such as bank statements.
The appendices for Real estate tax and fees, Special employer's contribution, Tax on return and Preliminary tax should be created before the profit/loss planning to make the process optimal.
Examples of common reconciliations
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between the bank account and the bank statement
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between the accounts payable account and the accounts payable ledger
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between the account for accounts receivable and the accounts receivable ledger
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between the account for accrued holiday pay and the accrued holiday pay according to the salary program
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between accounts for fixed assets and the fixed assets register
Smartness- out of the box
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Changes in additional depreciation of machinery/equipment under Tax calculation will automatically create a closing entry and an appendix for the account for additional depreciation.
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- If you have used the built-in appendices for Real estate tax and fees, Special employer's contribution, Tax on return and Preliminary tax and do a Profit/loss planning, the appendices Tax calculation – summary and Summary of the year's tax liabilitiy/claim are created automatically at the same time as the balances on the various sub-accounts for tax liabilities are automatically rebooked to 2510 Tax liabilities.
- At the same time, a closing entry is created that records the profit or loss for the year, taxes and any changes in accruals so that they can be entered in the accounting. The option to create the closing entry is enabled by default but can be turned off by de-selecting the Create closing entry automatically toggle on the appendix Summary of the year's tax liability/claim.
- If you have entered values for booked costs that are not deductible or income that should not be recorded in the taxable profit under Tax calculation - Tax adjustments, the reconciliation appendices Non-deductible recorded costs and/or Non-taxable recorded revenue will be created automatically when a selection is made in the
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From the bookkeeping in Visma eEkonomi some appendices will be created automatically.
- Account receivable ledger
- Accounts payable ledger
- Accrued income
- Accrued expenses
- Allocations and dormant VAT
- Dormant input VAT
- Dormant output VAT
- Doubtful debt
- Fixed assets
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The summaries for VAT, employer contributions and tax deductions from Skatteverket can be directly uploaded and compared to what has been bookkept and paid in the VAT & fees module. The program will automatically create a reconciliation appendix and save the uploaded file from Skatteverket as an external appendix.
Don't be afraid to elaborate and experiment
In the profit/loss planning under Tax calculation, some rebookings are made automatically. Therefore, it can be useful to use as a part of your reconciliation process. Nothing is final until you lock the year.
List of appendices in Visma Skatt & Bokslut Pro
Sync your accounting data with Visma eEkonomi
Work with external appendices in Visma Skatt & Bokslut Pro
Employer's contribution and tax deduction reconciliation
Reconcile automatically created appendices from Visma eEkonomi
Profit/loss planning
The result planning under Tax calculation - Profit/loss planning is the place where you see the different outcomes for your tax planning alternatives. Use one of our suggested alternatives, or create an alternative of your own. You can always adjust the calculations under Tax calculation - Tax adjustments, among other, the non-deductible expenses. All bookings will be updated when you select an alternative and the values are transferred to the corresponding form under Tax forms.
Use your pedagogical superpowers!
The profit/loss planning gives a good overview of different outcomes and consequenses of the tax planning alternatives. If you are working in an accounting office, make sure to use in discussions with your customers.
Tax appendices that are created automatically
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When selections are made for additional depreciation of machinery/equipment in the tax calculation, an appendix is automatically created that reconciles the account.
- If you have used the built-in appendices for Real estate tax and fees, Special employer's contribution, Tax on return and Preliminary tax and do a Profit/loss planning, the appendices Tax calculation – summary and Summary of the year's tax liabilitiy/claim are created automatically at the same time as the balances on the various sub-accounts for tax liabilities are automatically rebooked to 2510 Tax liabilities.
- At the same time, a closing entry is created that records the profit or loss for the year, taxes and any changes in accruals so that they can be entered in the accounting. The option to create the closing entry is enabled by default but can be turned off by de-selecting the Create closing entry automatically toggle on the appendix Summary of the year's tax liability/claim.
- If you have entered values for booked costs that are not deductible or income that should not be recorded in the taxable profit under Tax calculation - Tax adjustments, the reconciliation appendices Non-deductible recorded costs and/or Non-taxable recorded revenue will be created automatically when a selection is made in the
Tax calculation for limited companies and economic associations
Basis for tax return for private individuals
Create the annual report
We have collected all the functions you need in one place to create the annual report according to K2 and K3 under Year-end closing - Annual report. Make sure to use the checklists. This will make it a lot easier to create and edit your slide shows.
The names of the board members and the auditor can be fetched from Bolagsverket directly from the Signatures page. Under the Submission page, you see if the annual report contains any formal errors and you easily run a check against Bolagsverket to ensure that the information is valid. When you have completed the annual report and have marked it as complete, the checklist in Visma Advisor is automatically updated.
Sign the annual report
With the built-in integration with Visma Sign, you manage the signing of the annual report and the annual general meeting protocol under Year-end closing - Annual report - Digital sign. The signatories receive a notification via e-mail and can identify themselves with BankID before signing the document. You have full control over the entire signing process and you see the ongoing status of each signatory. The signing dates are automatically entered on the Signatures document as the signatories sign. When all signatures are done, you will receive a confirmation via e-mail.
Complete with tax return appendices
INK2 and related tax appendices should already be completed, but you have the possibility to complementary tax appendices you need and fill them in. Under Tax Forms, you see the completed result. Make sure to get some other eyes on the result to ensure the quality.
Submit the declaration and annual report digitally
Once the annual report is complete, a copy and the financial statements approval is submitted digitally from Year-end closing - Annual report - Submission. Any auditor's report is uploaded by the auditor independently from Visma Skatt & Bokslut Pro. It's only when these documents have been signed on Bolagsverket that the annual report is submitted. The persons who will sign the financial statements approval and the auditor's report (if applicable) will receive an email with a link. They click on the link, log in using BankID and then approve the annual report by signing the documents digitally. The signing must be done within 21 days.
The tax forms are automatically pre-filled with what you have previously entered and under Year-end closing - Tax forms, you have them all collected in one place. From Submission, the program checks the tax return for common errors and when all is complete, you submit the tax return, together with all related tax forms to Skatteverket from here via the Income statement 2 - submit (API) submission method. For the tax return to be considered as submitted, the signatory or declaration agent need to log in to Mina Sidor at Skatteverket and sign the document.
Tax forms for private individuals
Complete your tax return in Skatt & Bokslut
Transfer closing entries and lock period/year
When your work is completed, you lock the period or year from the start page and transfer the closing entries back to Visma eEkonomi with a single click from Year-end closing - Closing entries. The corresponding checkpoints are automatically updated in Visma Advisor and the period will be locked in Visma eEkonomi. Exported closing entries to Visma eEkonomi, can be saved in a separate journal serie. You do this setting in Visma eEkonomi, under Settings - Company settings - Accounting settings - Journal series - Closing entries.
Closing entries that are created automatically
- This year's result, income tax and change of tax allocation reserve
- Additional depreciation of machinery and equipment
- Summary of the years tax liability/claim
- Rebooking of balances on deposit and withdrawal accounts to the account for Equity (sole proprietorships)
- Booking of profit for the year (sole proprietorships)
Present and analyse your work
By using Visma Ekonomiöversikt you can visualise it with clear and easy-to-understand charts and reports. Export the data from Maintenance - Export data and import it to Visma Ekonomiöversikt. When you are using Visma eEkonomi, the data is already there. You can of course also use the built-in reports from Report Center, for example, print the annual report, share it in Visma Ekonomiöversikt and use it when discussing with your customers.
Use Visma Ekonomiöversikt to present your data
Getting started with Visma Ekonomiöversikt
FAQ
General
K1, K2 eller K3? - välj rätt regelverk till företaget
How do I import data to Visma Skatt & Bokslut Pro?
How do I reset the accounting?
Period closing
Can I create closing entries that are only used in Visma Skatt & Bokslut Pro?
How to move accounts in the balance- and IS accounts?
When is the next period open for declaration/annual report?
Year-end closing and annual report
How do I manage equity for sole proprietorship in Visma Skatt & Bokslut Pro?
Which tax forms are available in Visma Skatt & Bokslut Pro?
How do I sign and submit the annual report?
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